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Contact FBC
Event Request Form
Please read carefully: Before any event can be scheduled at FBC, this form must be filled out and approved by the church staff. Be sure to look over the entire form and to fill out any areas that will pertain to your event. Your event is NOT scheduled until the church secretary notifies you that the church staff has approved your date, purpose, and arrangements.
Event Name
*
Enter the name of the event.
Your Name
First Name
Last Name
Email Address
*
Daytime Phone Number
*
Event Information
Sponsoring Ministry or Church Member
*
Event Purpose
*
Event Start Date
*
MM
/
DD
/
YYYY
Event Start Time
*
HH
:
MM
AM
PM
AM/PM
Event End Date
Not required if the event will start and end on the same day.
MM
/
DD
/
YYYY
Event End Time
*
HH
:
MM
AM
PM
AM/PM
Facilities Access Time
*
Enter the time when you will need access to the building.
HH
:
MM
AM
PM
AM/PM
Facilities Use End Time
*
Enter time when you will no longer need access to the building.
HH
:
MM
AM
PM
AM/PM
Number of Participants
Church related activity?
*
Yes
No
Facilities Required
*
Please list all rooms that will be needed in any way. We often schedule other events for other areas of the church at the same time so do not assume that a room will not be in use if you do not specify it.
Desired Room setup
Please explain how you would like any of the rooms setup. (You may attach a drawing or diagram below.)
Attach Room Diagram (optional)
Child Care Needs
Child Care Required
*
Yes
No
Child Care Requirements
Please specify the number of children expected by each age group
0-12 months
12-14 months
2 year olds
3 year olds
4&5 year olds
Kingergarten
1st Grade
2nd Grade
3rd Grade
4th Grade
5th Grade
Kitchen Needs
Kitchen Required
*
Yes
No
Will the event be catered
Yes
No
If No, Who will be responsible for food preparation and cleanup?
Will you need paper plates?
Yes
No
Will you need napkins?
Yes
No
Will you need pastic ware?
Yes
No
Will you use the Church's china?
Yes
No
Will you use the Church's silverware?
Yes
No
Will you use the coffee maker?
Yes
No
Will You need styrophome cups?
Yes - 8oz
Yes - 12 oz
Yes - 16 oz
No
Who is responsible for cleanup?
*
Audio-Visual Needs
Does your event require any audio-visual or technical support?
*
Yes
No
A/V Equipment Needed
Sound System
LCD Projector
TV
DVD Player
VCR
Technical and A/V Activities
Please describe in detail the elements of the event that require technical or A/V support. Please include the number of performers, instruments, etc. and what each one will need.
Tech Team Member
If you have already made arrangements with a member of the church Tech Team, please include their name.
First Name
Last Name
Advertising
Include announcement in Bulletin?
*
Yes
No
If Yes, how many weeks prior to the event should the ad run?
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1
2
3
4
Other
Number of weeks
Do you want to show a promotional video or slideshow during Sunday morning worship services?
*
If yes, you must provide the CD to the church office no later than noon on Tuesday before the Sunday showing.
Yes
No
Do you want to place advertising on one of the halway bulletin boards?
*
Yes
No
How many weeks piror to the event do you want to use the bulletin board?
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2
3
4
Other
